In the blink of an eye, more than half of 2019 has passed, and most companies have already held mid-year summary meetings. Have you finished writing your mid-year summary? Or are you still worried about how to write a mid-year summary? Especially those in the general assistant position are busy every day and work overtime, but when it comes to writing a summary, it seems that they have not made any remarkable achievements.
A group of friends asked: How to write the mid-year summary of the general assistant?
First, analyze the purpose of the mid-year summary
Boss’s perspective:
1) Half of the year has passed. Have the goals set for this year been achieved as planned? What problems still exist? What adjustments need to be made in the second half of the year?
2) What is the employee’s work ability? How is your work status?
Employee perspective:
1) A very rare opportunity to report your work to your boss and senior management;
2) Sort out and summarize your work for the first half of the year, not only to show your work results, but also to seek resources and support for your work in the second half of the year.
After determining the above purpose, the tone of the mid-year summary is determined.
Second, the form of mid-year summary
The boss needs to read a lot of mid-year summaries during every mid-year meeting. Therefore, generally speaking, the most appropriate form of mid-year summaries is PPT, which makes the report concise, clear, and clear.
If data or other background information is involved, prepare the above documents together at the same time.
Third, the framework of mid-year summary
Regardless of whether the position is sales, department manager or general assistant, it is recommended that the structure of the mid-year summary be divided into the following four parts.
1) Work performance in the first half of the year
2) Experience summary and analysis
3) Difficulties and problem analysis and suggestions
4) Work plan for the second half of the year
Fourth, how to complete the mid-year summary
With the above summary framework, the next step is to sort out the work done in the first half of the year, classify and summarize your work. This process is not only the process of writing a summary, but also a review of your work in the past six months. This must be a process of in-depth analysis and reflection on your work over the past six months.
For the above four parts of the report, the following experiences are for reference.
1) Work performance in the first half of the year
If KPIs are set at the beginning of the year, then the performance of the work should be combined with the annual plan at the beginning of the year to report on the key goals achieved. It is best to use quantitative data and qualitative results to express.
The work of a general assistant is trivial and complicated, and it may be difficult to achieve clear results. There is no credit but hard work. It is recommended to use data to speak and list your "hard work".
For example, the human resources department of our company has been complained by various departments that recruitment is too slow. In her mid-year report, the HR manager listed the efforts made by her department in recruitment in the form of data, as follows:
Only on the Wuyou website, the number of resumes downloaded in half a year was 592. An average of98resumes are downloaded per month.
We have cooperated with 6 professional headhunters, but currently 3 no longer provide candidates for our company (because it is too difficult)
All participants, including the boss, immediately understood the efforts and hard work of the HR department when they saw this data.
2) Experience summary and analysis
In this part, you can find a successful case at work to share. Pay attention to giving credit to colleagues, bosses, or other supporting departments during the sharing process. You don't need to praise yourself, your boss will know that you made the achievement, but if you attribute the credit to others, the participants will feel encouraged and praised, and they will continue to support your work in the future.
3) Difficulties and problem analysis and suggestions
This link is related to what kind of resources you need to secure in the second half of the year. For whatever resource you wish to secure, report the difficulties and problems associated with that resource.
4) Work plan for the second half of the year
Benchmark the annual goals and make goals for the second half of the year based on the completion of the first half of the year.
If possible, list a monthly plan to achieve your goals, and in the plan, list the required expenses, personnel and other resource support.
Write at the end
The mid-year summary is an excellent time for us to show our work results and abilities in front of our bosses and senior management. With the above report content, don’t forget to give full play to the strengths of the general assistant and spend some time and thought to make a clear and convincing report. The captivating PPT will make your mid-year summary report realistic, meaningful and highlight the focus of your work.
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