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Automatic reminder when contract expires

  • Picture and text skills


Many people engaged in human resources or administrative work will encounter this situation:There are many employees, and the contract signing dates and years are different.

Becausethey may forget the expiration date of employee contracts due to busy work, resulting in problems such as delayed renewal.

In fact, a small function can solve this trouble.


The following is an example. For example, this table records the start and end dates of the contracts of 7 employees. Now we need to find the employees whose contracts are about to expire.


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First, use the function today to set today's date. Here you can use the shortcut key "Ctrl" + ";" (semicolon ) Quickly set today’s date;


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Select cells C2-C8, which is the "Contract Expiration Date" ” data column, click “Start” to find “Conditional Formatting”, and then select “New Rule”.

Select "Use formulas to determine the cells to be formatted" in the dialog box that pops up, and fill in the formula under the editing rule description:

"=C2-Today()<=30"

The formula is set to less than or equal to 30, which means that the table data will turn red when the employee contract expiration date is less than 30 days.

Thisdaynumber can be changed according to your own needs.


Then click Format to select the pattern fill color. I chose red, and then click "OK".

The final effect is that the employee corresponding to the red highlighted cellemployeeis one whose contract is about to expire.


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