Eight basic skills that must be practiced in official document writing, essential for writers, pay attention to collect them

Official documents are an important tool for management and official activities. They are standardized, practical and widely used. Official document writing is also a public official document. Job skills that personnel must master. However, for a long time, because most schools did not offer official document writing courses, many college students lacked systematic training in official document writing. After joining the job, they could only fumble blindly at work, making many detours and suffering a lot. So, how can new employees learn to write official documents well? Lao Wang introduces eight basic skills here to guide young comrades to get started as soon as possible.

1. Basic theoretical skills. Official documents are mainly used to convey policies and orders and handle official affairs to ensure that all work is carried out correctly and efficiently. Therefore, if you do not have some level of policy theory when writing official documents, not only will the quality of the drafted documents be low, but you will also be unable to effectively guide and promote work. To master the basic theoretical skills, there is no other way but to study. Comrades who are new to the industry, the first thing is to study relevant documents, speeches, theoretical articles, etc. in the industry, so that they can quickly enter the role and become an expert in one aspect. On this basis, systematically study some relevant theoretical knowledge, extensively cover party building, management, economics, law and other aspects of knowledge, constantly expand the knowledge base, and update the amount of information in a timely manner. In particular, we must learn a little philosophy, master the correct worldview and methodology, and constantly improve our ideological and theoretical levels.

2. Basic thinking skills. Official documents are documents used for official management activities. To ensure the high level of organizational management, we must continuously improve our thinking level. As a drafter of official documents, you must consciously strengthen learning and training in strategic thinking, systematic thinking, management thinking, innovative thinking, and forward thinking to effectively improve your thinking ability. Of course, thinking training is a long-term and difficult process, and as a newbie, you don’t know where to start. In fact, there is a shortcut here, which is to pay attention to learning from the high-level leaders around you. These leaders have been trained for a long time. They always have something unique and outstanding. If you study carefully, you will definitely gain something.

3. Basic logic skills. Official documents are a type of practical documents that are highly purposeful, targeted, and practical. Official documents are written mainly through narrative, argumentation, explanation, etc., and require high levels of logical thinking ability. However, our education from childhood to adulthood has been more focused on image thinking, while social organization management often requires more abstract thinking. This disconnect leads to students lacking systematic logical thinking training, and it is sometimes painful to change their thinking after joining the job. To strengthen logical thinking training, you need to learn some concepts, judgments, connotations, denotations, and basic knowledge such as the law of identity, the law of contradiction, and the law of excluded middle, and master analysis and synthesis, abstraction and generalization, induction and deduction, as well as comparative thinking, causal thinking, and progressive thinking. , reverse thinking and other basic methods, especially to learn to develop the thinking habit of dialectical logic, and some new methods such as mind mapping can also be used. Learn to lay a solid foundation for logical thinking, so that you can think more comprehensively and deeply, and your ideas will be clearer.

4. Basic writing skills. Language is the basis for official document writing. Only with good language can the quality of official documents be high. Nowadays, the newly recruited comrades have higher academic qualifications and have no problem with their basic sentences and rhetoric. However, language cultivation is a lifelong matter, and it is not easy to reach a certain level of language. Official documents require accurate, concise, plain and standardized language. Writers must master the language characteristics of official documents and cultivate a rigorous and simple style of writing; they must develop the habit of chewing on words and try to avoid bad sentences and typos; they must constantly exercise to improve their sense of language and skillfully use language rhetoric. Skills; pay attention to collecting and using new words and good sentences to effectively enhance literary talent and appeal.

5. Basic research skills. When writing official documents, you must be familiar with the situation and collect materials, otherwise it will be "a skillful woman cannot make a meal without straw", so you must learn to master the basic methods of investigation and research. As a document writer, you must be familiar with basic methods and processes such as research plan formulation, implementation steps, data collection, and drafting research reports. You must also learn to use research meetings, statistical reports, expert interviews, questionnaires, etc. to conduct surveys. Lao Wang introduced the research methods in more detail in the article "How to Conduct Survey Research, 11 Basic Methods You Need to Master", you can refer to it together.

6. Basic skills of data collection. As the saying goes: "There are a lot of articles in the world to copy, it depends on whether you can copy them." This sentence is not unreasonable. Due to the large number of official documents, it is impossible for every article to be completely new; in addition, official documents are highly time-sensitive, so many articles are "quickly written" and there is no time to polish each article carefully; at the same time, the high degree of formalization of official documents also gives It provides conditions for us to learn from each other and "copy" articles. Therefore, many "big pens" are "baskets" of materials, and they usually pay great attention to collecting and mastering all kinds of materials. When writing official documents, you must pay attention to collecting at least four aspects of materials: first, important documents, conference materials, theoretical articles, etc. in the industry; second, work summaries of the unit, experience materials, research reports, PPT, etc.; third, typical cases in the industry , statistical data and comparison of various data over the years; fourth, commonly used official document writing templates, sample essays, reference articles, etc.

7. Basic knowledge of official documents. The standardization, procedure, and formatting requirements for drafting and handling official documents are relatively high, and there are specific regulations above. The latest one currently is the "Regulations on the Processing of Official Documents of Party and Government Organs" issued by the General Office of the CPC Central Committee and the General Office of the State Council (effective from July 1, 2012), which regulates the types, formats, and writing rules of official documents, as well as the preparation, handling, and management of official documents. All have made clear provisions; the "Format of Official Documents of Party and Government Organs" (GB/T 9704-2012), which was implemented at the same time, also has clear requirements for the common paper, typesetting, printing and binding of official documents, and the arrangement rules of various elements of the official document format. These are all This is something writers should pay attention to learning and mastering.

8. Basic computer writing skills. At present, the development of the times has entered the information society, and official document writing has also entered the paperless era. As a qualified writer, you must be proficient in computer writing technology, such as: Word, WPS word processing software, Wubi and Pinyin input methods, as well as Excel tables, PPT production, and even some image processing software, etc. You must also learn to upload files. , information search, data download, email sending and other skills. If you don't know these information technologies, no matter how high your writing level is and how strong your writing skills are, you will still have difficulty in the office.