Rules for the arrangement of various elements of the official document format of party and government agencies

Rules for the arrangement of various elements of the official document format of party and government agencies

1. General Overview

If you use one sentence to describe the above picture, Summarize it with four numbers - "3584".

3——Refers to the fact that each element of document layout is composed of three major parts, namely header, main body, and page notes.

5 - means that the front page consists of 5 elements, namely number, confidentiality level and confidentiality period, degree of urgency, logo of the issuing authority, and document number.

8 - refers to the main body consisting of 8 elements, namely title, main sending agency, main text, appendix description, signature of the issuing agency, date of writing, seal, and notes.

4 - means that the edition consists of 4 elements, namely the copying authority, the issuing authority, the date of issuance, and the number of copies.

II. Itemized description

In order to facilitate reading and understanding, the official documents of our party and government agencies The 3 most important parts of the rules for organizing each element of the format (header, main body, and page notes) will be explained in detail in three parts: the operation steps and the more commonly used practices in actual application. Today we will talk about the header part first. In order to make it easier to understand and study the header, I also made a picture.

Rules for formatting and copywriting of official documents of party and government agencies

In actual application, it is actually relatively rare for the five elements of the page header to exist at the same time.

——Part Number: Extremely rare and almost no longer used. Composed of6 digit 3 Arabic numerals (Times New Roman), The top row of the first row is arranged.

——Confidentiality level and confidentiality period:This is also used relatively rarely, and is used more by important departments involving secrets. General office workers can almost ignore it. Bold type No. 3, top grid layout in the second line.

——Urgency: This is also rarely used and almost does not need to be considered. Bold type number 3, top grid arrangement on the third line.

——Issuing agency logo: If the unit prints red-headed paper, just adjust the distance and print directly on red-headed paper; if the unit does not print red-headed paper, It needs to be printed with a color printer after production. The square small mark is in Song Simplified Chinese, and the red font is arranged in the center.

You can create a red head by inserting word art. The specific production principles are eye-catching, beautiful and solemn. The distance between the upper edge of the issuing authority's logo and the upper edge of the center of the page is 35mm.

——Issuance of document number:There are two situations in actual application. One is that a document number is required, that is, the numbering is based on the document number arrangement rules; the other is that it is not required Those with a document number are called universal heads. Arrange in the two empty lines below the issuing authority, center and 4mm below the red dividing line.

The document number is generally composed of abbreviation of the issuing unit + document category + year + serial number. For example, the first document issued by the State Council in 2023 can be numbered "Guofa [2023] No. 1". On behalf of the State Council, the State Council issued a document of this type, with 2023 being the year and 1 being the serial number (indicating that it is the first document of this type in 2023).

——Red dividing line: 15.6cm long, 2.5 pounds thick, can be made by inserting graphics - straight shapes.

Party and government official document format standards (condensed version)

According to the national "Regulations on the Processing of Official Documents of Party and Government Organs" and "Official Documents of Party and Government Organs" Format" (GB/T9704-2012), the main points of the official document format specifications are now compiled as follows:

1. Issuing authority Logo

Red square small mark Song Simplified Chinese, The font size should be determined according to the number of characters of the name of the issuing agency, and should be arranged in one line to make it beautiful and elegant. When jointly writing a document, if it is necessary to indicate the name of the co-signing and issuing agency, the name of the sponsoring agency should generally be listed first; if there is the word "document", it should be placed to the right of the name of the issuing agency to jointly sign the issuing agency. The names are arranged quasi-top-bottom-centered.

2. Issue text number

Use No. 3 to imitate Song Dynasty GB-2312 The words, should be arranged in two empty lines under the logo of the issuing organization, and arranged in the center. The year and the serial number of the document should be marked with Arabic numerals; the year should be marked with the full name and enclosed in hexagonal brackets "〔〕"; the serial number of the document should not be added with the word "th" and no dummy digits should be included (that is, 1 is not numbered as 01). In Arabic Add the word "号" after the number. The issuance number of the upper text is arranged with one word in the left space, and is on the same line as the name of the last issuer.

3. Confidentiality level and Confidentiality period

Use size 3 boldface, top grid It is arranged on the second line in the upper left corner of the page; the numbers in the confidentiality period use Arabic numerals.

4. Issuer

In the upper text, "Issued by "Use No. 3 imitation Song Dynasty GB-2312 word, issuer"

Name" in italics No. 3 GB -2312 words.

5. Layout requirements

A4 paper (upper white margin) is 37 mm, lower white margin is 35mm, official paper margin (left white margin) is 28mm, right white margin is 26mm, line spacing is fixed throughout the article 28.8 lbs.

6. Title requirements

The title consists of the title of the material and the abbreviation of the reporting unit in the center (do not write the time and date). The title of the material is Song No. 2 (the title is not bolded) , arranged in one or more lines in the center; when returning to the line, the meaning of the words must be complete, the arrangement must be symmetrical, the length is appropriate, and the spacing is appropriate. The title arrangement should use a trapezoid or rhombus, and do not use a rectangle with the same top and bottom length and a rectangle with the same top and bottom length, and the middle Short hourglass shape), the unit is abbreviated as No. 3 regular script GB-2312.

7. Text requirements

The main text includes a description of the attachment, the signature of the issuing authority, the date of publication, and notes. Leave one line blank for the main text and written units.

Number of lines and words. Generally, there are 22 lines on each side and 28 words on each line. Appropriate adjustments may be made under specific circumstances.

Font and size. Unless otherwise specified, Except for first-, second-, and third-level titles, Chinese characters are number 3 to imitate Song Dynasty GB-2312 Use size 3 Times New Roman fonts for characters and numbers. Appropriate adjustments may be made in specific circumstances.

In the text, first-level headings Use "一," in size 3 boldface, not bold; use "(一)" for second-level titles, GB-2312 characters in size 3 italics, bold; use "1." instead of "1," for third-level titles ", No. 3 imitating Song Dynasty GB-2312 characters, bold; use No. 3 imitation Song Dynasty GB-2312 characters for the main text, without bolding, and the line spacing in the text is 30 points; no spaces are used between brackets, double quotation marks, and book titles.

Example:

Level 1 titles should start separately in size 3 boldface, "1. XXXX..."

Use No. 3 regular script for secondary titles GB-2312" (1) XXXX..."

Use No. 3 for third-level titles to imitate the Song Dynasty GB-2312Font “ １.XXXX… ”

Use No. 3 to imitate the Song Dynasty for the fourth-level title GB-2312Font “(1)XXXX…”

Use Times New roman (New Roman numerals) for numbers in the text, such as 7,545.5

Each page of material must be clearly numbered, the page number must be centered, and the page number must be in Song Dynasty4 size, such as “1”. Do not write the unit and date at the end of the text.

Attachments. Use the word "attachment" in a line with two left spaces under the main text. Generally, use No. 3 imitation Song Dynasty GB-2312 font, followed by a full-width colon and the name of the attachment. If there are multiple attachments, use Arabic numerals to mark the sequence number of the attachment (such as "Attachment: 1. XXXXX"); no punctuation marks are added after the attachment name. If the attachment name is long and needs to be returned to a new line, it should be aligned with the first character of the attachment name on the previous line.

"Attachments after the payment date The two words "" are arranged in the top left corner of the page in No. 3 bold font in the first line of the center of the page. The title of the attachment should be centered on the third line of the page. The sequence number and title of the attachment should be consistent with the description of the attachment. The format requirements for attachments are the same as those for the main text.

8. Official version Note

Including the copying authority and the issuing authority , date of issuance. Place it at the end, and use No. 4 imitation Song characters for the issuing authority and date. It is arranged on the last dividing line, with the word "printing and issuing authority" left blank, the word "printing and issuing date" left blank, the year, month and day marked with Arabic numerals, followed by the word "printing and issuing". The imprint should be on an even-numbered page. If the previous page is blank, neither the previous page nor the imprint page will be numbered.

9. Binding< /span>

Reservation is two-pin outsourcing The eyes are 7cm away from the upper and lower edges of the page.

10. Stamp

The arc voltage date under the official seal along. Do not stamp the official seal on the blank page. You can adjust the line spacing to move the content of the previous page down one line.

11. Attachments and form requirements

The printing and typesetting methods of attachments and form materials should be consistent with the main materials as much as possible, and they must be bound into one volume with the main materials and cannot be bound separately.

Editor: Huang Keshu

First instance: Lu Ningping

Second trial: Chen Hua

Third trial: Yang Hong

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