In the accounting industry, according to the business development needs of the company, accountants will inevitably go on business trips to handle work matters. When it comes to business trips, it will involve a series of expenses, such as accommodation, transportation, meals, etc. These expenses are all part of the travel expenses. So, how should accountants reimburse these travel expenses? What should be paid attention to when reimbursing?
Travel expense reimbursement scope
As mentioned above, the related expenses involved in business trips for accountants are all part of the travel expenses, and the expenses involved that can be reimbursed include transportation expenses, accommodation expenses, catering expenses, communication expenses and other trivial expenses, etc. .
For example, transportation expenses, accommodation expenses, and catering expenses, I believe everyone knows the literal meaning of the expenses, which are the expenses incurred by business travelers when taking transportation, as well as the expenses incurred by staying in hotels and hotels, and the expenses involved in eating out, and these Expenses must be within a reasonable range before they can be reimbursed, otherwise they will not be reimbursed if they exceed the prescribed range.
In terms of communication fees and other trivial expenses, because the amount involved is usually relatively small, many business travelers will not choose to reimburse these expenses.
Travel Expense Reimbursement Matters
Regarding the reimbursement of travel expenses, the process is not as simple as everyone thinks, nor can it be reimbursed with an invoice after a business trip. Some companies need to fill in a "Business Travel Application Form" before arranging employees to go on a business trip. The application form includes the employee's name, reason for the business trip, location, time, etc. After the employee fills out the form, he or she needs to go through the department. Business trips can only be made with the signature and approval of the manager and superiors.
Regarding this point, it is actually a matter of formality. For employees on business trips, they only need to fill in the form according to the information on the form and submit it to the leader for signature.
About filling in the travel expense reimbursement form
After the employee returns to the company after a business trip, in order to reimburse the travel expenses, the employee needs to fill out a reimbursement application form. The information filled in is basically similar to the "Business Travel Application Form", but the difference is that the specific amount of reimbursement also needs to be filled in. In addition to filling out the reimbursement form, employees on business trips must keep invoices for the expenses incurred during the business trip. If an invoice or receipt is missing, the amount of the corresponding expenses cannot be reimbursed. Everyone must pay attention to this.
Sourced from Accounting Network, editor: Xiaohui
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