An official document is a piece of A4 white paper, stuffing things into it, and then standardizing the entire layout to become a standard document.
Then what is the standard layout of the official documents of the national party and government organs? I will say it from several aspects.
What are the paper and layout specifications for official documents of party and government agencies?
Official documents generally use A4 white paper, 210 mm × 297 mm. The weight is 60-80g. Although the weight has clear requirements, it does not need to be strictly followed, depending on the financial resources of the unit.
A piece of A4 paper, only the middle part is used for official document writing, and there will be blank space on the four sides. The head (upper white edge) is 37 mm±1 mm, the official document paper staple (left white edge) is 28 mm±1 mm, and the core size is 156 mm×225 mm.
Many secretarial workers think that as long as the top 37 is guaranteed and the left side is 28, the other sides don’t matter. In fact, this is not the case, because the size of the core (that is, the blank space on the four sides) is fixed, 156 mm×225 mm, You can do the subtraction by yourself. The height is 297, subtract 37 from the sky head, and then subtract 225 from the center of the plate, leaving 35. This 35mm is the blank space at the bottom of the A4 paper. Similarly, you can get the blank space on the right is 26.
Simply speaking, the upper part is 37 mm±1 mm, the lower part is 35 mm±1 mm, the left side is 28 mm±1 mm, and the right side is 26 mm±1 mm.
What fonts and font sizes should be used in official documents of party and government agencies?
Let me list it for you: Small Standard Song, Imitation Song, Kai, Hei Ti, Times New Roman (for letters and numbers), and one that is particularly easy to ignore, the font of the page number is Song Ti, that’s it Several fonts, unless in specific circumstances, other fonts must be used to explain a certain matter, and only these fonts are used under normal circumstances.
Several fonts can be used with GB2312 (national standard) or without GB, which is not clearly stipulated. At present, the mainstream ones generally use the corresponding fonts of large companies such as Founder and Microsoft, such as the small standard Song Simplified by Founder, and the imitation Song fonts that come with Microsoft.
As for how to get these fonts? Basically, except for the small standard Song typeface, which needs to be downloaded from the Internet, other systems come with it.
Font size refers to the size of the text. Generally speaking, in a party and government official document, the regulations on the document number are relatively strict.
1. For the title of the official document, the font size 2 is used by default, that is, the font size 2 is small and there is no other font size.
2. Use font size 3 for the body of official documents, regardless of whether it is a bold font for the first-level title or italic font for the second-level title, it is font size 3.
3. For the part of the official document, the No. 4 imitation Song style is generally used.
4. It is worth noting that the red head of the official document, that is, the big characters with the red head on it, is strictly in small standard Song typeface, and there is no regulation on the font size. It is appropriate to be beautiful and generous.
Hongtou strictly uses small standard Song typeface, the font size is not specified, it is appropriate to be beautiful and generous
Space between official text and lines of party and government agencies?
Generally, a piece of A4 paper, after removing the blank space around it, has 22 lines on each side, and 28 characters on each line. This is to indirectly regulate the word spacing and line spacing.
But what needs to be noted here is that by default in our editing software, there are 27 characters in a font size 3 per line, and there is a sentence in the "Format of Official Documents of Party and Government Organs" "Appropriate adjustments can be made for specific circumstances"< /strong>, so we default to 27 characters and it is not a violation. If you really want to pursue perfection, you can adjust the spacing to "tighten by 0.01 cm" in "Font".
The line spacing requires a fixed value of 28 points, and can be fine-tuned under appropriate circumstances. For example, some friends asked, now that the saying "no text on this page" has been cancelled, what should I do if I really can't add or delete text? It is fine-tuning by adjusting the line spacing. For example, the maximum daily use is 25-30 pounds, which generally does not exceed this range, otherwise the official document will not look beautiful.
What software do you use to edit official documents of party and government agencies?
Many people feel that this problem cannot be called a problem, because there are really not many choices for text editing software. It is nothing more than microsoft office, WPS Office, and some niche software, such as the Yongzhong integrated office that was popular back then.
The most commonly used ones are the first two, but in fact, after years of use, Microsoft’s office suite is the most compatible, so many state agencies now require that Microsoft’s office must be used for document editing, and even clearly to use the 2003 version. In fact, looking at it now, 2003 is indeed relatively old, with old functions and fewer functions, so I am currently using the 2013 version. In normal use, the office365 version is also available, and the difference is not very big.
Because of its small size and light weight, WPS has been favored by office workers in recent years. However, because of its compatibility with Microsoft Office, many units have explicitly banned the use of WPS. In fact, as long as you master the skills, no matter which software you use, you can produce standard official documents.
That's all for today. In the next issue, we will continue to have an in-depth exchange on the specific points that need to be paid attention to during the specific production process of official documents.
Please continue to pay attention to this account "Highway Charging Station", so that your civil service road can keep full power! !
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