The most authoritative national standard for the official document format of party and government agencies! Even the font size is specified!

Foreword

This standard is drafted in accordance with the rules given in GB/T 1.1-2009.

This standard revises GB/T 9704-1999 "Format of Official Documents of State Administrative Organs" in accordance with the relevant provisions of the "Regulations on the Handling of Official Documents of Party and Government Organs" issued by the General Office of the Central Committee of the Communist Party of China and the General Office of the State Council. Compared with GB/T 9704-1999, this standard mainly makes the following revisions:

(a) The standard name was changed to "Official Document Format of Party and Government Organs", and the standard English name was also revised accordingly;

(b) The scope of application is extended to official documents issued by party and government organs at all levels;

(c) make appropriate adjustments to the standard structure;

(d) make appropriate adjustments to official document binding requirements;

(e) Add the signature and page number of the official document format, delete the key word format element, and make major adjustments to the layout of each element of the official document format;

(f) Further refine the layout requirements for official documents in a specific format;

(g) New styles such as the first page layout of joint official documents, the first page of letter format, and the first page of command (order) format.

Official format

1 range

This standard stipulates the common paper requirements, typesetting, printing and binding requirements for official documents of party and government agencies, the arrangement rules for each element of official document format, and gives the style of official documents.

This standard applies to official documents issued by party and government agencies at all levels. The official documents of other agencies and units can be implemented by reference.

For official documents printed in minority languages, the paper, format size, layout, and printing requirements shall be implemented in accordance with this standard, and the rest may refer to this standard and follow relevant regulations.

2 Document size and layout requirements

2.1 Format size

Official document paper shall be A4 type paper stipulated in GB/T 148, and its finished format size is: 210 mm×297 mm.

2.2 layout

Margin and Heart Size

The top (top white edge) of official document paper is 37 mm±1 mm, the staple (left white edge) of official document paper is 28 mm±1 mm, and the center size is 156 mm×225 mm.

2.2.2 Fonts and font sizes

Unless otherwise specified, all elements of the official document format generally use No. 3 imitation Song style characters. Appropriate adjustments may be made for specific circumstances.

2.2.3 Line and word count

Generally, there are 22 lines per side, 28 characters per line, and the center of the page is full. Appropriate adjustments may be made for specific circumstances.

2.2.4 Text color

Unless otherwise specified, the text in official documents is all black.

3 Printing and binding requirements

3.1 Plate making requirements

The layout should be clean and free of background dust, the handwriting should be clear without breaks, the size should be standard, the center of the page should not be inclined, and the error should not exceed 1 mm.

3.2 Printing Requirements

Double-sided printing; the page number is registered, and the error on both sides does not exceed 2mm. The black ink should reach BL100% of the chromatogram, and the red ink should reach Y80% and M80% of the chromatogram. The ink on the printed matter is solid and uniform; the words are free from flowers, whites and broken lines.

3.3 Binding requirements

Official documents should be bound on the left side without missing pages. The error between the page numbers of two pages should not exceed 4 mm.

4 Arrangement rules for each element of official document format

4.1 Division of the elements of official document format

This standard divides the elements of the official document format in the core into three parts: the header, the main body, and the imprint. The part above the red dividing line on the first page of the official document is called the header; the part below the red dividing line (excluding) on ​​the first page of the official document and above the first dividing line (excluding) on ​​the last page of the official document is called the main body; the part below the first dividing line on the last page of the official document , The part above the last dividing line is called the edition. Page numbers outside the center of the page.

4.2.1 Copy number

If you need to mark the part number, generally use 6 digits and number 3 Arabic numerals, and the top grid is arranged on the first line in the upper left corner of the core.

4.2.2 Classification and duration of confidentiality

If it is necessary to indicate the confidentiality level and the period of confidentiality, it is generally used in bold typeface No. 3, and the top grid is arranged on the second line of the upper left corner of the core; the numbers in the period of confidentiality are marked with Arabic numerals.

4.2.3 Urgency

If it is necessary to indicate the degree of urgency, it is generally used in bold typeface No. 3, and the top grid is arranged in the upper left corner of the center of the page; , The order of urgency is arranged in rows from top to bottom.

4.2.4 Logo of issuing authority

It consists of the full name or standardized abbreviation of the issuing authority plus the word "document", or the full name or standardized abbreviation of the issuing authority can also be used.

The logo of the issuing authority is arranged in the center, with a distance of 35mm from the upper edge to the upper edge of the center of the page. It is recommended to use small-script Song typeface, the color is red, and the principles are eye-catching, beautiful, and solemn.

When writing a joint document, if it is necessary to mark the name of the issuing agency at the same time, generally the name of the sponsoring agency should be listed first; The name of the issuing authority shall be arranged in the upper and lower center.

4.2.5 Text size

Arranged in the center of the two lines below the logo of the issuing authority. The year and serial number of the document shall be marked with Arabic numerals; the full name of the year shall be marked and enclosed in hexagonal brackets "〔〕"; the word "第" shall not be added to the serial number of the document, and no empty space shall be added (that is, 1 shall not be coded as 01). In Arabic Add the word "number" after the number.

The issue number of the above-mentioned text should be arranged in the same line as the name of the last issuer.

4.2.6 Issuer

Consists of the three characters "Issuer" plus a full-width colon and the name of the issuer, with a space on the right, and arranged in the space of two lines under the logo of the issuing authority. The word "Issuer" should be in No. 3 imitation Song style characters, and the name of the issuer should be in No. 3 italic characters.

If there are multiple signers, the names of the signers are evenly arranged from left to right and from top to bottom according to the order of the issuing authority. One issuer name alignment.

4.2.7 Divider in header

Print a red dividing line with the same width as the center of the text at 4mm below the text size.

4.3.1 Title

Usually use No. 2 subscript Song typeface, arranged in two empty lines under the red dividing line, and arranged in one or more lines in the center; when returning to the line, the meaning of the word should be complete, the arrangement should be symmetrical, and the length should be appropriate , the spacing is appropriate, and the headings should be arranged in a trapezoid or rhombus.

4.3.2 Main sender

Arranged in a blank line below the title, in the top space on the left, and still in the top space when returning to the line, and the last agency name is followed by a full-width colon. If there are too many names of the main sending agency and the main text cannot be displayed on the first page of the official document, the name of the main sending agency should be moved to the edition. See 7.4.2 for marking methods.

4.3.3 Text

The main text must be displayed on the first page of the official document. Generally, No. 3 imitation Song typeface is used, and it is arranged on the line below the name of the main sending agency. Each natural paragraph has two characters on the left and returns to the top of the line. The ordinal numbers of the structural levels in the text can be marked with "one," "(one)" "1." "(1)"; generally, the first layer is in bold, the second is in italics, and the third and fourth are in Marked in imitation Song typeface.

4. 3.4 Attachment Description

If there are attachments, put the word "attachment" in a line below the text, followed by a full-width colon and the name of the attachment. If there are multiple attachments, use Arabic numerals to mark the sequence number of the attachment (such as "Attachment: 1. XXXXX"); do not add punctuation after the attachment name. When the name of the attachment is long and needs to be returned, it should be aligned with the first character of the name of the attachment on the previous line.

4.3.5 Signature, date and seal of issuing authority

4.3.5.1 Sealed official documents

The date of writing is generally arranged in four characters with a space on the right, and the seal is red, and no blank stamps are allowed.

When a single agency writes a document, it generally arranges the signature of the document-issuing agency on the basis of the document-writing date, and arranges the signature of the document-issuing agency in the middle, with the seal correct, centered and lower, and the signature of the document-issuing agency and the document-writing date, so that the signature of the document-issuing agency and the document-making date are at the center The position below the center of the seal, and the top of the seal should be within one line from the main text (or attachment description).

When jointly writing a document, generally arrange the signatures of the issuing agencies neatly in the corresponding positions according to the order of the issuing agencies, and match the seals one by one, correct, center and press down the signature of the issuing agency, and the last seal is correct, centered and pressed down The signature of the issuing authority and the date of writing, and the seals are arranged neatly, not intersecting or tangent to each other. The two ends of each row of seals must not exceed the center of publication, and the top of the first row of seals should be within one line of the main text (or attachment description).

4.3.5.2 Official documents without seal

When a single agency writes a document, write the signature of the issuing agency in a line below the main text (or the description of the attachment), and arrange the signature of the issuing agency on the line below the signature of the issuing agency. Two characters, if the date of writing is longer than the signature of the issuing authority, the date of writing should be arranged with a space on the right, and the number of words in the space on the right of the signature of the issuing authority should be increased accordingly.

When jointly writing a document, the signature of the sponsoring agency should be arranged first, and the signatures of the other issuing agencies should be arranged downwards in turn.

4.3.5.3 Official documents stamped with the signature of the issuer

When the official document issued by a single agency is affixed with the signer's signature stamp, the issuer's signature stamp should be stamped with two lines of blank space and four characters in the right space under the text (or attachment description), and the signature stamp should be marked with two characters in the left blank space Person's position, according to the signature stamp shall be arranged in the center up and down. Under the signature stamp of the issuer, there is a blank line with four characters on the right to arrange the date of writing.

When jointly writing a document, the title and signature stamp of the issuer of the sponsoring agency should be arranged first, and the titles and signature stamps of the issuers of the other agencies should be arranged in sequence, aligning with the title and signature stamp of the issuer of the sponsoring agency; each line only Arrange the issuer's title and signature stamp of an agency; the full name of the issuer's title should be marked. The signature stamp is usually red.

4.3.5.4 Numbers in date of writing

Use Arabic numerals to mark the year, month, and day in full. The year should be marked with the full name, and the month and day should not be numbered with empty places (that is, 1 is not numbered as 01).

4.3.5.5 Special Circumstances

When the blank space left after the typesetting of the official document cannot accommodate the seal, the signature of the issuer, or the date of writing, measures can be taken to adjust the line spacing and word spacing.

4.3.6 Notes

If there are notes, the word "juzuokong" and parentheses are arranged on the next line of the date of writing.

4.3.7 Attachments

The attachments should be arranged separately and bound together with the main text of the official document before the imprint. The word "attachment" and the serial number of the attachment are arranged in the first line of the upper left corner of the core in bold font No. 3.

The title of the attachment is centered on the third line of the page. The sequence number and title of the attachment should be consistent with the expression in the description of the attachment. The attachment format requirements are the same as the text.

If the attachment and the main text cannot be bound together, the issue number of the official document should be arranged in the first line of the upper left corner of the attachment, and the word "attachment" and the sequence number of the attachment should be marked thereafter.

4.4 Release Notes

4.4.1 Dividers in imprint

The dividing line in the imprint is equal to the width of the core, the first dividing line and the last dividing line use thick lines (recommended height is 0.35 mm), and the middle dividing line uses thin lines (recommended height 0. 25 mm). The first dividing line is located above the first element in the imprint, and the last dividing line coincides with the lower edge of the core on the last side of the official document.

4.4.2 CC Authorities

If there is a copying agency, it is generally arranged in No. 4 imitation Song style characters, one line above the issuing agency and the date of issuance, and a space on the left and right. After the word "cc", add a full-width colon and the name of the copying authority, align with the first word after the colon when returning the line, and put a period after the last name of the copying authority.

If you need to move the main sending authority to the edition, except that the word "cc" is changed to "main sending", the arrangement method is the same as the copying authority. When there are both the main sending agency and the copying agency, the main sending agency should be placed on the line above the copying agency, and there should be no dividing line between them.

4.4.3 Issuing authority and date of issuance

Issuing authority and date of issuance are generally written in No. 4 imitation Song typeface, arranged above the last dividing line, with a space on the left for the issuing authority and a space on the right of the date of issuance, and the year, month, and day in Arabic numerals Mark the full name, the year should be marked with the full name, the month and day should not be numbered as empty places (that is, 1 is not numbered as 01), and the word "printing and distribution" should be added after it.

If there are other elements in the imprint, they should be separated from the issuing authority and the date of issue by a thin separation line.

4.5 page number

Numbers 4 and half-width Song-style Arabic numerals are generally used, arranged under the lower edge of the official document version, with a line on the left and right of the number; the distance between the line and the lower edge of the version is 7 mm. A single-page number has a space on the right, and a double-page number has a space on the left. If there is a blank page before the edition page of the official document, neither the blank page nor the edition page shall be numbered. When the attachments of official documents are bound together with the main text, the page numbers should be arranged consecutively.

GB/T 9704—2012

5 Horizontal tables in official documents

When the A4 form is laid out horizontally, the position of the page number should be consistent with that of other pages of the official document. The head of the single-page number is on the side of the bezel, and the head of the double-page number is on the side of the cutout.

6 Use of measurement units, punctuation marks and numbers in official documents

The use of measurement units in official documents shall comply with GB 3100, GB 3101 and GB 3102 (all parts), the use of punctuation marks shall comply with GB/T 15834, and the use of numbers shall comply with GB/T 15835.

7 Specific format for official documents

7.1 Letter Format

Using the full name or standardized abbreviation of the issuing agency, the logo of the issuing agency is arranged in the center, with a distance of 30mm from the top edge to the top edge of the page. It is recommended to use red small-label Song typeface. When writing jointly, use the logo of the sponsoring organization.

A red double line (thick at the top and thin at the bottom) is printed 4 mm below the logo of the issuing agency, and a double red line (thin at the top and thick at the bottom) is printed at 20 mm from the bottom edge of the page, and the line length is 170 mm. , centered.

If it is necessary to mark the copy number, confidentiality level, confidentiality period, and urgency, it should be arranged on the left edge of the center of the version under the first red double line, in the order of the copy number, confidentiality level, confidentiality period, and urgency Arranged in rows from top to bottom, the distance between the first element and the line is 7/8 of the height of the No. 3 Chinese character.

The font size is arranged at the right edge of the center of the version, under the first red double line, and the distance from this line is 7/8 of the height of the No. 3 Chinese character.

The title is centered and two lines away from the last element above it.

If there is text on the second red double line, the distance from the line is 7/8 of the height of the No. 3 Chinese character. Do not display page numbers on the first page.

The imprint is located at the bottom of the last page of the official document without the issuing authority, the date of issuance, and the dividing line.

7.2 Command (Order) Format

The logo of the issuing authority is composed of the full name of the issuing authority plus the word "order" or "order", arranged in the center, with a distance of 20 mm from the upper edge to the upper edge of the center of the page, and it is recommended to use red small-script Song typeface.

Arrange the order number in the center with two lines under the logo of the issuing authority, and edit the text with two lines under the order number. See 7.3.5.3 for the layout of the issuer's title, signature stamp and documented date.

7.3 Minute Format

The Minutes logo consists of "XXXXX Minutes", arranged in the center, with a distance of 35 mm from the upper edge to the upper edge of the center of the page, and it is recommended to use red subscript Song typeface.

Indicate the list of attendees, generally in boldface font size 3, and put a line of left space under the text or attachments to arrange the word "attended", followed by a full-width colon, followed by a colon in font number 3 imitating Song typeface The unit and name of the attendee are aligned with the first word after the colon when returning the line.

Mark the list of people who ask for leave and attend as non-voting attendees. The arrangement method is the same as the list of attendees, except that a new line is added one by one and the word "attend" is changed to "leave" or "attend".

The format of the minutes can be formulated according to the actual situation.