PowerPoint electronic presentation system (PPT tutorial necessary skills for work, study and life)

1. Basic functions

(1) Create a presentation. Users can present a presentation (PPT for short) created by PowerPoint on a computer or a projector, or print out the presentation and make it into a film. Using PowerPoint can also hold remote meetings on the Internet or give presentations to audiences on the Internet.
(2) Make vivid and exquisite slideshows. The presentation is composed of a set of slides, and rich elements can be inserted into the slides, such as text, tables, graphics, pictures, audio, video, animation, hyperlinks, etc. Therefore, it can be made lively and infectious through PowerPoint. slideshow. PowerPoint is widely used in business reports, bidding copywriting, multimedia teaching, conference speeches and other fields, and has become an indispensable tool in our work.
(3) Collaborate and share PPT. PowerPoint introduces some great tools with which users can effectively create, manage, and collaborate with others on PowerPoint presentations. You can easily carry PPT for sharing, and you can also convert PPT into pictures, videos, Flash animations, broadcast slides, etc. You can also use the sharing and collaboration among Office components for office work, and share and call information with Word and Excel.
(4) What's new in PowerPoint 2016. Compared with the previous version of PowerPoint 2016, the smart search box (Alt+Q) of "Tell me what you want to do..." is newly added, and the navigation help function is its biggest highlight. In addition, more than 100 new slide templates have been added, and a screen recording function has been added in the insert option. Slide transitions and animations run smoother and richer than ever, and they have their own tabs in the ribbon. The new SmartArt graphic layout will bring unexpected surprises. In addition, PowerPoint 2016 provides a variety of ways to make it easier for users to publish and share presentations.

2. Editing environment

(1) Start PowerPoint 2016. Click 【Start】→〖PowerPoint 2016〗 on the taskbar to start PowerPoint 2016. In the opened interface, click [Blank Presentation] to create a new blank presentation.
In addition, double-clicking the PowerPoint 2016 shortcut icon on the desktop can also start PowerPoint 2016.
(2) The working interface of PowerPoint 2016. The work interface of PowerPoint 2016 is the work area for users to enter text, insert pictures, create tables, set colors and animations, insert audio and video, etc., providing users with many important functions and tools for creating and processing PPT. A typical working interface includes: slide editing pane, slideshow pane, notes pane, ribbon, quick access toolbar, status bar, and view bar, etc., as shown in Figure 6.1.

Figure 6.1 Working interface of PowerPoint 2016

① Slide editing pane: slide editing The pane is located in the middle of the working interface and has a large area, which is used to display and edit the current slide. You can type text, or insert pictures, charts, or other slide elements in the placeholders with dotted borders.

② Slideshow pane: slideshow The pane is located on the left side of the working interface and is used to display the thumbnails of each slide in the current PPT. Click on a slide thumbnail and the slide will be displayed in the slide editing pane. You can hold down the left mouse button and drag the thumbnails of the slides to reorder the slides, and you can also perform operations such as adding, copying, or deleting slides.

③ Memo pane: In the memo pane Notes for the current slide can be typed in to remind the presenter of things that are easily forgotten. Remarks can be printed as a remark page, and if the PPT is saved as a web page, the remark will be displayed automatically.

④ Ribbon: Ribbon is located in the working interface Above, to help users quickly find the commands needed to complete a task. The Ribbon consists of multiple tabs, such as "File", "Home", "Insert", "Design", "Animation" and so on. To improve productivity, some tabs are only displayed when needed. Tabs are organized into groups, and within each group are command buttons.

Groups commonly used in PowerPoint 2016 ribbon tabs Or commands are shown in Table 6.1. These commonly used commands can be added or deleted in the "Customize Ribbon" of the right-click ribbon or [File]→〖Options〗→"PowerPoint Options" tab.

Table 6.1 Commonly used in PowerPoint 2016 ribbon tabs group or command

File

Start

insert

Design

Switch

Animation

Slideshow

View

help

⑤ Quick Access Toolbar: Quick Access Toolbar Located in the upper left corner of the work interface, it consists of the most commonly used command tool buttons, such as "Save", "Undo", "Redo", "Play", etc. as shown in Figure 6.1. Click the drop-down button "" on the far right of the Quick Access Toolbar, and check or cancel it in the pop-up "Customize Quick Access Toolbar" drop-down menu to add or delete command tool buttons in the Quick Access Toolbar.
⑥ Status bar and view bar: The status bar and view bar are located at the bottom of the working interface, displaying the current page number, total number of pages, input method, view button group, control lever for adjusting the display ratio of the page, display ratio, etc. information. Right-click the status bar, and in the pop-up "Custom Status Bar" shortcut menu, you can set the content to be displayed in the status bar.
PowerPoint can open multiple PPTs at the same time when it is running, and each window is an independent task, which is conducive to switching between different PPTs.
(3) Exit PowerPoint 2016.
● Close the file without exiting PowerPoint 2016: Click【File】→〖Close〗or use the shortcut key Ctrl+F4 to confirm whether to save the current file and close PPT.
● Close the file and exit PowerPoint 2016: Click the "Close" button in the upper right corner of the working interface or use the shortcut key Alt+F4 to confirm whether to save the current file and then close the file and exit PowerPoint 2016.

6.1.2 View of presentation

1. Normal view

Normal view is just created or opened a PPT file , and is the most commonly used view for composing and designing presentations.
Normal view consists of a slideshow pane on the left, a slide editing pane on the right, and a notes pane below. When the mouse pointer changes to "" at the border of the pane, hold down the left mouse button and drag to adjust the size of each pane.

2. Outline view

Outline view is to display slides in outline form Text, suitable for conceiving the framework of the entire presentation, grasping the general idea, arranging the presentation order of the slides, etc. In outline view, text can be edited in the outline, but various graphics and images cannot be displayed in this view.

3. Slideshow view

In slide view view, you can view all Thumbnails of the slides, so that it is convenient to arrange and organize the order of the PPT, the effect of collocation before and after, etc. Click the "Slide View" button to switch to the slideshow view.

4. Remarks page view

Click the "Notes Page View" button to Switch to Notes page view. Notes can be entered in the Notes Pane in Normal View, or directly in Notes Page View. The remark page can be printed out for reference when presenting the PPT.

5. Reading View

Click the "Reading View" button to enter reading view. In this view, slideshows can be viewed in full screen. Press the Esc key to exit the reading view and return to the normal view.

6.1.3 Basic operations of slideshow

The basic operations of slides include creating, selecting, copying, moving, deleting and hiding, as well as adjusting the order of slides.

1. Create a new slideshow

(1) Use the "start" of the ribbon Tab. Click【Start】→〖Slideshow〗→"New Slideshow" to create a blank presentation. At this time, the system automatically creates a new slide behind the current slide, and its thumbnail appears in the "Slide Show" pane.
(2) Use the mouse and shortcut keys. Right-click anywhere in the "Slideshow" pane, and select "New Slideshow" from the pop-up shortcut menu. Or use the shortcut key Ctrl+M, or press the Enter key to create a new slide.

2. Select slideshow

(1) Select a single slide. Click a slide thumbnail, and the selected slide will display a frame.
(2) Select multiple consecutive slides. While holding down the Shift key, click the first slide and the last slide to be selected respectively, and a frame will be displayed for the selected slides.
(3) Select multiple discontinuous slides. While holding down the Ctrl key, click the slides you want to select in turn. If you need to cancel a selected slide, click Cancel again.
(4) Select all slides. Select any slide, and then use the shortcut key Ctrl+A to select all slides.

3. Copy slideshow

(1) Copy the slideshow via "clipboard" piece. Select the slide to be copied, click [Start]→〖Clipboard〗→"Copy" button, or use the shortcut key Ctrl+C. Then select a slide, click the "Paste" button, or use the shortcut key Ctrl+V to copy a new slide under the selected slide.
(2) Duplicate adjacent slides. Select the slide to be copied, right-click on its thumbnail, and select the "Duplicate Slide" option from the pop-up shortcut menu. At this point, an identical slide will be copied below the selected slide. PowerPoint can copy the entire slide and the content on it, or multiple slides selected at the same time.

4. Move the slideshow

Moving slides can realize the order of slides To readjust, the method is to select the slide thumbnail to be moved, press and hold the left mouse button, drag it to the target position and release it. In addition, in normal view, after selecting a slide thumbnail, hold down the Ctrl key and use the up and down arrow keys to move the slide. You can also select multiple slides to realize batch moving operations.

5. Delete slideshow

You can quickly clean up the excess in the PPT by deleting slideshow. First, select the thumbnail of the slideshow to be deleted, and press the Delete key on the keyboard; or right-click the slideshow to be deleted, and select the "Delete Slideshow" option in the pop-up shortcut menu. You can also select multiple slides to achieve unified deletion.

6. Hide the slideshow

The hidden slide will not plays, but the slideshow is not deleted. A "\" mark appears on the number of the hidden slide in the slide view.
Select the slide thumbnail to be hidden, then right-click, and select the "Hide Slide" option in the pop-up shortcut menu. To unhide, just select the corresponding slide and perform the above operation again.

6.1.4 Saving and sending presentations

1. Save the presentation

Click【File】→〖Save〗option , or use the shortcut key Ctrl+S. You can press the F12 key to quickly open the "Save As" dialog box. When saving for the first time, the Save As dialog opens. Click "Browse" to select the path, file name and save type of the PPT, and then click the "Save" button.

2. Send presentation

Preserved presentations can also be remotely accessed via the Internet Send, using this function requires a computer network service. Click 【File】→〖Share〗, and you can choose "Share with others", "E-mail", "Online presentation" and other ways to share the presentation.