From project planning to defense, master the five major processes of technical bidding!

The five major processes of the project bidding technical bidding process are fully mastered, so that there is a bottom, a reasonable, and a stock!

1. Tender planning stage

1. The first pre-bid meeting

Bidding resource organization: determine the bidding technical personnel and bidding logistics support personnel; the bidding team should set up a separate office space with a quiet office environment; the office space is fully equipped (desks and chairs, computers, pens and paper, printers, power requirements, smooth network, Projector); stipulate work and rest time, discipline and logistics support requirements for bidding personnel.

Bidding documents and related economic and technical studies are required to read the entire text. Clarify the conditions for bid rejection, technical bid scoring standards, special needs of the owner, construction period, quality, safety, excellence, etc.; preliminary analysis of key points, difficulties and countermeasures for bidding projects. At the same time, mark out the unclear places in the bidding documents to prepare for the bidding questions.

According to the results of the bidding meeting, the person in charge of the bidding is responsible for preparing the technical bidding proposal.

2. On-site survey

When surveying the site, inspect the construction site and its surrounding terrain, landform, hydrology, climate, geology, ditches, traffic roads, sites that can be used as reasonable earthwork stacks, sites that can be erected temporarily, etc., and check the existing buildings and possible sites. As a space for storage and construction purposes.

On-site water and electricity access locations, temporary sewage outlets, rainwater wells, existing construction temporary intersections, temporary facility construction locations, construction fence gates and other basic conditions on the site.

By the way, it is also necessary to pay attention to the leveling of the "three links and one leveling" in the site, whether there are ditches, underground pipelines, temporary walls, and whether the gate construction unit has been set up.

The labor force in the location of the project, the supply situation of the building materials market, etc., to obtain all direct information that may affect the bidding price.

3. The second pre-bid meeting

The person in charge of project bidding organizes technical personnel and business personnel to discuss the specific requirements of the bidding completion progress requirements, personnel organizational structure, division of labor and collaboration among technical personnel.

The person in charge of project bidding is responsible for the internal coordination of technical bids, the docking work of the marketing department, and the docking work of the commercial bidders.

The person in charge of the project bidding organizes the bidding team members to read and communicate the bidding documents, explain the on-site survey situation, clarify the key points and difficulties of the technical bidding, and be targeted. Discuss the overall construction deployment of technical bids, the division of construction sections and the selection of large-scale equipment, and form a preliminary working idea.

2. Formal bidding stage

1. Principles of Technical Standardization

Fully meet the requirements of the bidding documents. Arrange the construction procedures and sequence reasonably. Use the assembly line method and network plan to make a reasonable schedule. Meet the principle of economical savings. Implement target management and various safeguard measures.

2. Requirements for preparation of technical standards

Read through the bidding documents and related materials, and at the same time ask questions to the tenderer according to the bidding documents. According to the requirements of the bidding documents, the bidding team will discuss and determine the overall construction deployment ideas within 2 days, and prepare the technical bidding catalog or outline.

Collect relevant engineering technical reference materials, and members of the bidding team prepare technical bids according to their respective division of labor according to the determined technical bid catalog.

3. Contents of technical standard preparation

General layout plan: should include the construction area division plan, the floor plan of the underground construction stage, the floor plan of the above-ground construction stage, the floor plan of the decoration stage, the floor plan of the power supply, the floor plan of the waterfront, and the floor plan of the living area, etc. . The above floor plan can be refined according to the bidding documents and actual needs (for example, the underground construction stage can be divided into: earthwork construction stage-foundation construction stage-basement construction stage).

General construction schedule: Draw the general construction schedule according to the construction period nodes and construction deployment specified in the bidding documents to ensure the rigor and scientificity of the layout, generally including bar diagrams and network diagrams.

Labor force plan: prepare a labor force plan according to the construction period requirements, construction deployment and structural characteristics. The content of the plan should include: the number of personnel required for each type of construction in each construction stage and time period (year, month).

Machinery and equipment investment plan: the content includes the input quantity, model, equipment parameters, equipment entry and exit time, etc. of large-scale machinery and equipment, processing machinery, etc.

Material demand plan: including main construction materials, turnover materials quantity, specification, use time, etc.

Site demand plan: including the area of ​​workers' living area, office area, processing site area, construction road area and other planned temporary land use area.

Compilation of main technical schemes: The selected engineering construction techniques and methods should be related to the content of the bidding project, with both diagrams and diagrams; check whether there are missing items and redundant items according to the requirements of the bidding documents and combined with the technical bid points; the key and difficult points of the project should be analyzed in place and hit the point , and put forward corresponding reasonable countermeasures; the construction organization plan divides the tasks according to the characteristics and requirements of the project, and the division of construction tasks in each area is balanced and reasonable; The application of technology and new methods is integrated into the technical solution.

Typesetting requirements for technical standards: comply with the technical standard font, format, page layout and other format requirements in the bidding documents, and at the same time pay attention to the control of the number of technical standard pages to avoid tedious and procrastinated content.

4. Revision of technical standards

The person in charge of bidding is responsible for communicating with the preparation staff of commercial bids, combined with the bidding information of the company's marketing department, to control the overall working ideas of bid preparation, and to adjust the content of technical bid preparation in a timely manner.

The first review and revision: According to the bidding Q&A documents, the electronic version of the technical bidding documents is revised for the first time. The review includes self-inspection and mutual inspection. For the content that violates, secondly, check whether the name, location, and main parameters in the proposal in the bidding document have been revised and perfected. The revision work will be completed within 2 days. Print the first version of the technical standard according to the format requirements in the bidding documents, and only one version of the cardboard technical standard is required to prepare for the second review and revision.

The second review and revision: Review and revise the printed first version of the technical bid. The review includes self-inspection and mutual inspection, including optimization of main schemes, modification of inconsistencies in bidding documents, and whether the connection between various disciplines and processes is reasonable. This revision work was completed within 3 days. Print the second version of the technical bid according to the format requirements in the bidding documents, and only print one version of the cardboard technical bid to prepare for the final review of the technical bid.

5. BIM modeling or animation production

The sketchup software is used to conduct animation demonstrations of each construction stage and main construction procedures, which can reflect the completion effect of key construction period nodes, and the animation time is controlled within 15min-20min. At the same time, select the key construction period nodes to complete the renderings and insert them into the construction organization design, and cooperate with the text content to make the expression clearer and more intuitive.

6. Technical final review and finalization

Conduct a final review of the second edition of the technical standard, read through the entire content of the technical standard, and pay attention to whether the text and graphic formats are incorrect, and finalize the draft after revision. The revision time is 2-3 days before the bid deadline. Convert all the technical information of the technical standard into PDF format for printing, and prepare the electronic version of the original manuscript at the same time.

3. Tender closing

1. Make a copy of the technical standard

Print the original technical label first, check whether the text and diagrams are clear and complete, and then copy them into copies after they are correct. Generally, one original and four copies, and the specific printing quantity shall be determined according to the production requirements of the bidding document in the bidding document. Print the cover of the original and copy, and note that the first page under the copy must also be the first page of the bidding document with the copy printed.

Signature: In the tender, please pay attention to the place where the authorized person signs and the place where the legal person signs. Do not sign in the wrong place. At the same time, make sure that the two signs are not signed by the same person. Each page requires the authorized person to sign on the lower right side of the tender document. Here, firstly, the position should not be too close to the side to facilitate binding. Secondly, there is a problem with the words, and the name on each page should be guaranteed to be the same.

Stamping: Each page must be stamped with the company's seal, carefully review and try not to omit it.

2. Production of electronic bidding documents

According to the electronic bidding document format and quantity requirements in the bidding documents, prepare the electronic version of the technical bid and record it into a CD.

3. Seal the bid

The original is packed in a separate bag, and the copy is packed in another bag, then sealed, pasted with a sealing strip, and paying attention to the time on the sealing strip. After the sealing is completed, stamp on the sealing strip, pay attention to half on the sealing strip and half on the sealed bag as far as possible.

4. Delivery

Assign special personnel to deliver the tender documents according to the copying time of the tender documents to ensure that the tender documents are delivered within the delivery time.

4. Technical bid defense

1. Preparations before the defense

Tender defense preparation

Respondent preparation: the main respondent is the project manager, and the other respondents are technical directors and business managers.

Content preparation: The project manager should have a clear idea of ​​the common sense of work, technical indicators, and calculation basis contained in the bidding document. Members of the defense team (technical person in charge, business manager) have a good grasp of the contents of the tender. Including commitment data, bidding basis, measurement method, and guarantee mechanism.

Time preparation: Arrive at the bid presentation site one day in advance to ensure that you arrive at the bid defense site on time the next day.

Preparation of bidding documents

Complete the bid presentation PPT and animation demonstration video 2 days before the official bidding, and the project manager is familiar with the bid presentation document PPT and animation demonstration content one day in advance.

exit order

After the owner unit announces the end of this round of defense, after the main respondent signals to the person presiding over the meeting, the main respondent will go first, and the others will then leave.

2. Formal defense:

Entrance time: 15 minutes in advance to enter the arena, and prepare all the items needed for the defense: prepare a notebook, a recording pen, connect the notebook computer to the projection device and test the machine.

3. Follow-up after the defense: scoring

V. Summary of Technical Standards

According to the bid evaluation results, all members of the bidding team discussed and analyzed the deduction part to find out the problem, formulate solutions, and form a document record to avoid such problems from happening again. The part with good impression on the owners will be summarized and standardized documents will be formed.

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